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Academic Policies

Please see below for Loyola academic policies related to study abroad.  

Approved Programs

Loyola accepts credit only from study abroad programs appearing on the Office of International Programs approved programs list.

Course Equivalencies

For information on how the equivalencies between courses taken abroad and Loyola courses are determined, see our Course Equivalencies page. 

Course Posting

Prior to your departure, ​OIP will register you in the study abroad indicator course in LOCUS.  You will be considered "in residence" while abroad. The indicator course is called INDS 300X Foreign Study and you will remain enrolled in it for the duration of your study abroad term.  You'll be enrolled in 12 credits of the indicator course for a semester study abroad program or 6 credits for a summer program, though these indicator credit amounts are not necessarily a reflection of the actual amount of credit you will receive for your program.

After you return, your study abroad credit will post to your Loyola academic record as Loyola credit (not as transfer credit).  Once OIP receives the official transcript from your study abroad program, OIP will update the indicator course in LOCUS to show your actual study abroad course titles, grades, and credit amounts.  Your study abroad courses will remain listed as “INDS 300X."

Students who completed course approvals before studying abroad should meet with their academic advisor to have the courses matched correctly to their academic requirements report and graduation audit. Both student and the advisor will receive an email after the grades have been posted.

Credits

For programs that issue transcripts with credits using the U.S. semester credit hour system, the credit amount listed on your study abroad transcript will be posted to LOCUS, rounded to the closest whole number of Loyola credits (U.S. semester credit hours).

For programs that issue transcripts not using the U.S. semester credit hour system, the credit amount listed on your study abroad transcript will be converted by OIP, then posted to LOCUS.  For programs appearing in this Foreign Universities Credit Conversion Table, the credits will be converted using that table.  For other programs not appearing in the Exchange Credit Conversion Table, the credits will be converted using the credit conversion table provided by the study abroad program.

Final Exams

You're responsible for taking final exams and submitting all assessments for your study abroad courses by the due dates determined by your instructors abroad.  Students wishing to request an early final exam date must make the request her/himself direcly to the instructor and host university/provider abroad.  The instructor and host institution's policies shall govern due date modification requests.  OIP strongly discourages students from seeking to deviate from their abroad professors' standard due dates.  OIP doesn't support student efforts to request special treatment for due dates of study abroad assessments.

Some host institutions abroad permit retaking of exams, also known as "resitting" for an exam.  You should make yourself aware of your host institution's policies regarding retaking of exams and prepare accordingly.  If you choose to request an opportunity to retake an exam, contact your host university abroad, as all retake requests must be made by you, the student directly to the host university abroad. Your host university abroad's policies shall govern retake requests.  If the host university abroad approves your exam retake request, you must arrange for a time, place, and proctor approved by your host university abroad and comply with the host institution's retake schedule and process.  Note that universities may require that retakes occur on their own campus, not after the student has left the country.

Full-time Status

You must maintain enrollment in the equivalent of Loyola full-time status throughout your semester-long or year-long study abroad program.  Loyola defines full-time status as 12 or more U.S. semester credit hours.  

Grades

All study abroad courses will show up on LOCUS and will factor into your Loyola GPA.  

For programs that issue transcripts with grades using the standard U.S. letter grading system, the grades listed on your study abroad transcript will be posted to LOCUS.

For programs that issue transcripts not using the standard U.S. letter grading system, the grades listed on your study abroad transcript will be converted by OIP, then posted to LOCUS.  For programs appearing in this Foreign Universities Grade Conversion Table, your grades will be converted using that table.  For other programs not appearing in the Exchange Grade Conversion Table, the credits will be converted using the grade conversion table provided by the study abroad program.  

While OIP converts (if necessary) and posts your study abroad grades to LOCUS, the Loyola academic department that houses your major(s) and minor(s) determines the minimum grades you need to earn for various courses to count toward your degree program requirements.  Contact your academic advisor for more information on your degree program requirements. 

Not-for-credit Study Abroad

Not-for-credit study abroad is not permitted.  Credits for all of your study abroad courses will show up in LOCUS.

Pass/No Pass

Your courses abroad will count as letter grades by default, not as Pass/No Pass (also known as Pass/Fail at most universities).  If you're interested in requesting the required permission to take a study abroad course as Pass/No Pass, you must follow the procedures detailed in the Loyola Undergraduate Studies Catalog > The Grading System and properly submit a pass/no-pass request (at LOCUS > login > Online Forms & Help > Pass No-Pass, Undergraduate Request) by the deadline set by Loyola Registration and Records. If you have questions about the Pass/No Pass procedures or request form, contact PassNoPass@luc.edu​.